How to handle GST officials visit to our premises confidently

 How to handle GST officials visit to our premises confidently

Handling a GST official visit to your premises confidently comes down to proactive preparation, knowing your rights, and maintaining professional, transparent, and calm communication. A GST inspection (Section 67(1)) or search is a routine compliance measure, not necessarily an indication of guilt. 

Here is a comprehensive guide to handling GST visits confidently:

1. Immediate Actions Upon Arrival

• Verify Credentials: Ask for the official ID cards of all visiting officers.

• Check Authorization (Form GST INS-01): Inspect the authorization letter specifically. It must be issued by a Joint Commissioner (or higher), mention the specific premises, and indicate a "reason to believe" that tax evasion/suppression has occurred.

• Take a Copy: insist on receiving a copy of the authorization. This prevents unauthorized, unofficial visits.

• Designate a Point of Contact: Have a senior staff member or your CA/consultant manage communication to avoid contradictory statements.

• Allow Access: Do not deny entry to authorized officers with proper ID. 

2. During the Visit (Professionalism and Transparency)

• Cooperate and be Calm: Polite and prompt cooperation makes the process smoother.

• Provide Documents: Have your GST registration certificate (prominently displayed), sales/purchase registers, and stock records readily available.

• Witness Presence: You have the right to have a witness present during the inspection.

• Physical Verification: Officers will likely check the physical stock, inventory, and address, often taking photos/videos.

• Do Not Offer Bribes: This can lead to serious criminal charges.

• Take Notes: Maintain a log of all activities, questions asked, and documents provided for examination. 

3. Your Legal Rights & Safety

• "Reason to Believe" vs. "Reason to Suspect": Inspection/Search must be based on a "reason to believe" supported by evidence, not just suspicion.

• No Spot Tax Recovery: GST officials cannot compel on-the-spot tax payments. Any tax, interest, or penalty payment should be made through official legal procedures later.

• Cash/Jewellery Seizure: Generally, cash or personal jewellery found during a GST search is not to be seized, as they are not "goods" liable to tax evasion under Section 67.

• Right to Copies: If documents are seized, you have the right to get a copy of the seizure memo (Form GST INS-02) and a list of seized items. 

4. Essential Pre-Visit Preparations

• Display Signage: Display your business name and GSTIN prominently at the entry.

• Maintain Digital Records: Keep computerized records (ERP/Tally) updated and secure, with staff trained to operate them for officers.

• Monthly Self-Audit: Conduct a monthly check to sanitize your GST returns, ITC reconciliation, and stock levels.

• Shared Premises Rules: If you operate from a shared office, ensure you have a clear agreement, consent letter, and distinct signage. 

5. Post-Visit Actions

• Secure Acknowledgement: If documents were provided, get a proper acknowledgment.

• Review Findings: Review the inspection report/Panchnama provided by the officers.

• Consult Experts: Immediately consult with a chartered accountant or legal advisor if you disagree with the findings or if a show-cause notice is issued. 

By keeping accurate, up-to-date records and acting professionally, you can confidently demonstrate your compliance and turn a stressful event into a routine audit.

Handling a visit from GST officials with confidence depends on proactive preparation and clear knowledge of your legal rights. These visits are often routine compliance checks under Section 71 (access to premises) or more serious inspections under Section 67 (inspection, search, and seizure) of the CGST Act. 

Immediate Actions During the Visit

• Verify Credentials: Politely ask officials to show their official identity cards and the Search Warrant/Authorization (Form GST INS-01).

• Check the Document Identification Number (DIN): Ensure any authorization or letter issued has an electronically generated DIN, as mandated by the CBIC.

• Verify Authorization Scope: Ensure the authorization specifically names your business and premises. An authorization for one location does not automatically permit a search of another.

• Request Independent Witnesses: For search operations, officials must have at least two independent witnesses present. You and the witnesses should also offer yourselves for a personal search before the proceedings begin to ensure no evidence is planted. 

Essential Compliance Checklist

Ensure these items are always in order to avoid immediate penalties: 

• Mandatory Displays: Your GST registration certificate must be prominently displayed inside your premises, and your GSTIN must be visible on the main business signboard at the entry.

• Document Readiness: Keep physical or digital copies of these ready for inspection:

o Updated sale and purchase registers.

o Stock registers and inventory records.

o Invoices, payment challans, and GST returns (GSTR-3B).

o Address proof (rent agreement/electricity bill) and original identity documents for directors/partners.

• Staff Preparation: Designate one senior team member or your CA as the primary point of contact to avoid conflicting statements from multiple employees. 

Your Legal Rights and Safeguards

• No Immediate Recovery: Officials cannot force you to pay tax or issue a post-dated cheque on the spot during a search. Recovery must follow separate legal procedures.

• Limited Seizure: While officers can seize relevant documents or goods, they generally cannot seize cash or jewellery unless specifically warranted under relevant laws.

• Right to Copies: If documents are seized (recorded in Form INS-02), you are entitled to take copies or extracts in the presence of an officer.

• Obtain a Panchnama: Ensure a detailed "Panchnama" (record of proceedings) is prepared on the spot and signed by witnesses and officials. Always get a copy for your records.

KPO under GST

 KPO under GST

Knowledge Process Outsourcing (KPO) services in India are generally subject to a Goods and Services Tax (GST) framework that favours export-oriented business models but requires strict compliance regarding input tax credits (ITC) and "intermediary" status. Under GST, most KPO services fall under SAC 9983 (Other professional services) or 998314 (IT design & development), generally attracting a standard 18% GST rate for domestic transactions. 

Key GST Aspects for KPO Services:

• Export of Services (Zero-Rated): KPO services provided to foreign clients typically qualify as "export of services" under Section 16 of the IGST Act, making them zero-rated (0% GST). KPOs can export services without paying GST under a Letter of Undertaking (LUT) and claim refunds for accumulated Input Tax Credit (ITC) on inputs.

• The "Intermediary" Challenge: A significant risk for KPOs is being classified as an "intermediary." If a KPO is deemed to be just facilitating a service between a foreign client and their customer (rather than providing the service on a principal-to-principal basis), the service may not qualify as an export and could be taxed at 18%. However, recent clarifications (Circular 159/15/2021) indicate that back-office support provided on a principal-to-principal basis is generally not considered an intermediary service.

• Input Tax Credit (ITC): KPOs can claim ITC on most inputs and services (e.g., software, IT infrastructure) used for business purposes. However, ITC is blocked on certain expenses, including food and beverages, staff welfare, and rent-a-cab services, unless they are obligatory under law (e.g., mandatory night shift transport for women).

• Branch/Head Office Transactions: If a KPO operates in multiple states, each location is treated as a distinct person. Transactions between these locations (e.g., HO charging a branch) are subject to IGST, requiring complex reconciliations.

• Transactions with Foreign Parent: Support provided by a local KPO to an overseas parent company is generally treated as an export (zero-rated). Conversely, support received from an overseas parent is liable to GST under the reverse charge mechanism (RCM). 

Compliance Requirements:

• Registration: Mandatory in each state of operation if turnover exceeds thresholds (₹20 lakhs/₹10 lakhs in special category states), although many KPOs register voluntarily to claim ITC.

• Returns: Monthly GST returns (GSTR-1, GSTR-3B) must be filed for each state.

• Documentation: Invoices must comply with Rule 46 of the CGST Rules, ensuring proper SAC codes, GSTIN, and place of supply. 

Knowledge Process Outsourcing (KPO) services under GST are primarily classified under "Other Professional, Technical and Business Services" (SAC 9983), with a general GST rate of 18%. However, if the KPO services are provided to foreign clients, they are considered exports, which are zero-rated, meaning 0% GST applies. 

Here is a breakdown of the GST documentation and compliance requirements for KPO services based on current regulations:

1. Key GST Classifications & Rates

• SAC Code: 998311 (Management Consulting), 998312 (Legal), 998313 (Accounting), or 998314 (Tax Consulting).

• Tax Rate: 18% (9% CGST + 9% SGST or 18% IGST) for domestic supplies.

• Export Status: 0% GST on supply to foreign clients, provided they are not considered "intermediary services".

• Clarification on "Intermediary": The CBIC clarified that back-office services (including BPO/KPO) provided by Indian entities to foreign clients are not "intermediary services" and thus, are not taxed at 18%, but are exempt as exports. 

2. Mandatory Documentation for KPO Exports 

To claim 0% GST on exports to foreign clients, the following documentation is required: 

• GST Invoice: Must mention "Supply meant for export on payment of IGST" or "Supply meant for export under LUT".

• Letter of Undertaking (LUT): Filed online on the GST portal to export without paying IGST.

• Foreign Inward Remittance Certificate (FIRC): Bank proof that payment was received in convertible foreign exchange.

• Export Invoice Statement & Bank Statement: To substantiate the transaction. 

3. Compliance and Returns

• Registration: Mandatory for KPOs with turnover exceeding the threshold limit (generally ₹20 Lakhs, or ₹10 Lakhs in special category states).

• Monthly Returns: KPOs must file monthly returns (GSTR-1 for outward supplies and GSTR-3B for tax payment) for each state where they have a, or for each registration.

• Input Tax Credit (ITC): KPOs can claim credit on inputs and input services used for business purposes. 

4. Special Considerations

• Inter-unit Invoicing: If a KPO has multiple branches (e.g., in different states), they are treated as distinct persons. Invoices must be raised for services between these branches.

• Refunds: If IGST is paid on export services (rather than using LUT), or if there is an accumulation of input tax credit (ITC) on inputs, KPOs can file for a refund of unutilized tax.

• Invoicing Timing: Tax invoices must be issued within 30 days of the completion of the service

Knowledge Process Outsourcing (KPO) firms in India face specific GST compliance challenges, largely centered around the classification of their services, input tax credit (ITC) accumulation, and rigorous documentation requirements for export benefits. While recent clarifications have provided relief, ongoing issues include the interpretation of "intermediary" services by local tax authorities and high operational costs due to administrative burdens. 

Key GST compliance issues for KPOs include:

1. "Intermediary" Service Classification Risks 

• Misclassification: A major issue has been the risk of KPO services being classified as "intermediary services" rather than direct exports, which would subject them to 18% GST.

• Intermediary Definition: If a KPO is deemed to be "arranging or facilitating" a supply between an overseas client and their customers (rather than acting on a principal-to-principal basis), it may be classified as an intermediary.

• Judicial Intervention: While the CBIC clarified in 2021 that BPO/KPO services are generally not intermediaries if provided on a principal-to-principal basis, lower-level tax authorities have still raised challenges, requiring judicial intervention to resolve disputes. 

2. ITC Accumulation and Refund Delays

• Working Capital Blockage: Because most KPO services are exported (0% GST), they accumulate significant Input Tax Credit (ITC) on inputs, but struggle with delayed refunds from tax authorities.

• Documentation Burden: To claim refunds, KPOs must prove that their services qualify as exports, which requires maintaining extensive documentation.

• Restricted Refunds: Refund values may be restricted for certain capital goods or ineligible procurements. 

3. Transactions with Related Parties (Parent Company)

• Reverse Charge Mechanism (RCM): Any support received from an overseas parent company (e.g., management visits, HR support, IT support) may be liable to GST under RCM, necessitating a proper valuation mechanism and compliance with transfer pricing rules.

• Branch-to-Branch Transactions: If a KPO has multiple branches (distinct persons under GST), services between them may require GST invoices. 

4. Operational and Administrative Compliance

• Multi-State Registrations: KPOs often operate across multiple states, requiring separate registrations and monthly filing for each location, rather than centralized registration.

• E-Invoicing and Data Accuracy: Strict adherence to e-invoicing and accurate reporting is required to avoid penalty, particularly with the tightening of ITC rules where credit is denied if the supplier defaults.

• Letter of Undertaking (LUT): Failure to renew the LUT on time can lead to a requirement to pay IGST on exports, causing cash flow issues. 

5. Emerging Trends & Risks in 2026

• Tightened Validations: New, stricter validations on input tax credits and ledgers mean that even minor mistakes in invoices or late filings can lead to blocked ITC and suspended registration.

• Competition and Cost: Increased compliance costs (especially for smaller units) and high attrition rates add pressure to the sector. 

To mitigate these risks, KPOs are advised to focus on "proactive compliance" including regular reconciliations, prompt invoice management, and clear contractual documentation to distinguish their services from intermediary services.

GST Notices under Section 73-74 – 74A

GST Notices under Section 73-74 – 74A

Handling a GST notice under Section 73 (which applies to non-fraudulent cases of unpaid/short-paid tax or wrongly availed Input Tax Credit (ITC)) requires a structured and timely approach. The key steps are to review the notice thoroughly, gather supporting documentation, prepare a detailed response in the specified form, and make any undisputed payments promptly. 

Key Steps to Handle the Notice

1. Review the Notice Carefully:

• Understand the Allegations: The notice, typically in Form DRC-01, will specify the exact discrepancies, the financial year concerned, and the amount of tax, interest, and potential penalty.

• Verify Validity: Check if the notice includes a valid Document Identification Number (DIN) and was issued by an officer with the proper monetary jurisdiction.

• Check Timelines: Ensure the notice was issued within the time limit (generally 2 years and 9 months from the annual return due date for the relevant financial year).

2. Gather Documentation:

• Collect all relevant invoices, GST returns (GSTR-1, GSTR-3B, GSTR-9), bank statements, and reconciliation statements to support your position.

• If the issue is an ITC mismatch, request a detailed, party-wise breakdown from the GST authorities.

3. Submit a Detailed Response:

• A formal reply to the show cause notice (SCN) is typically filed in Form GST DRC-06 on the GST portal.

• Address each point and discrepancy raised in the notice clearly and concisely, providing supporting evidence.

• Explicitly request a personal hearing if you want to present your case in person, as it is a mandatory right if an adverse order is contemplated.

4. Pay Undisputed Dues (if any):

• If you agree with the demand (fully or partially), you should pay the undisputed tax amount along with applicable interest using Form GST DRC-03.

• Prompt payment is incentivized: if you pay the full tax and interest within 30 days of the SCN, you avoid a penalty. 

Consequences & Next Steps

• If the officer is satisfied with your explanation and/or payment, they will issue a closure order in Form GST DRC-05.

• If the officer is not satisfied or you do not reply, they will issue a demand order in Form GST DRC-07, which will include tax, interest, and a penalty (10% of the tax due or ₹10,000, whichever is higher).

• Appeal: If you are aggrieved by the final order, you can file an appeal with the Appellate Authority within three months. 

It is highly recommended to consult with a qualified GST professional or legal advisor, especially for complex cases, to ensure procedural compliance and an effective defence. 

A Goods and Services Tax (GST) notice under Section 74 is issued for cases involving fraud, wilful misstatement, or suppression of facts to evade tax. Handling it involves a careful, multi-step approach, which includes understanding the allegations, preparing a robust defence, and exploring options for reduced penalties. 

Steps to Handle the Notice

1. Understand the Allegation: The notice (likely in Form GST DRC-01) must clearly state the specific grounds for invoking Section 74, with material evidence of fraud or deliberate evasion. If the allegations are vague or lack evidence, this can be a strong ground for challenge.

2. Verify Timelines and Jurisdiction:

• A Section 74 notice can be issued up to five years from the due date of the annual return for the relevant financial year.

• Ensure the notice was issued by the proper officer with the correct jurisdiction.

3. Gather Documents and Evidence: Collect all relevant documents, such as GST returns (GSTR-1, GSTR-3B, GSTR-9), invoices, bank statements, and reconciliation statements, to support your position and counter the allegations.

4. Draft a Detailed Reply: Prepare a precise, point-by-point response to every allegation in the notice.

• The reply must explicitly address the charges of fraud, wilful misstatement, or suppression of facts.

• If the issue is due to a bona fide interpretation of the law or an unintentional error, state this clearly and provide supporting case laws or circulars.

• Submit the reply in the required form (often through the GST portal) and a physical copy to the officer, obtaining an acknowledgment.

5. Request a Personal Hearing: It is mandatory to provide an opportunity for a personal hearing if requested, which is a crucial part of natural justice. Make a specific request for one in your reply.

6. Explore Payment Options (if applicable): The law provides opportunities for reduced penalties if you admit the liability and pay the dues at different stages.

• Before notice service: Pay full tax, interest, and a 15% penalty to close the matter without an SCN.

• Within 30 days of notice (SCN): Pay full tax, interest, and a 25% penalty to conclude proceedings. (Note: Recent recommendations propose increasing this to 60 days once notified by the CBIC).

• Within 30 days of the Order (DRC-07): Pay full tax, interest, and a 50% penalty to close the matter. 

Key Defence Grounds

• Absence of Intent: The primary difference between Section 73 (non-fraud cases) and Section 74 is the requirement to prove deliberate intent to evade tax. If the department cannot prove fraud, the notice may be challenged as invalid under Section 74 and potentially relegated to Section 73 proceedings, which have lower penalties.

• Procedural Lapses: Non-compliance with mandatory procedures, such as not issuing a pre-notice intimation in Form GST DRC-01A (though this is now optional for the officer) or not providing a fair hearing, can be grounds to challenge the notice.

• Lack of Evidence: The tax authorities bear the burden of proof. Mere suspicion is not enough; concrete evidence must be part of the SCN. 

Consulting a GST expert or tax advisor is highly recommended to ensure compliance and mount an effective defence. 

To handle a GST notice received under Section 74A (applicable for the Financial Year 2024-25 onwards), you must promptly review the notice, choose between voluntary payment with reduced penalties or contesting the demand, and formally reply on the GST portal. 

Section 74A is a new provision that consolidates the previous Sections 73 (non-fraud cases) and 74 (fraud cases) but maintains different penalty structures based on the nature of the discrepancy. 

Immediate Actions and Options

1. Review the Notice Carefully: Understand the specifics of the demand (unpaid/short-paid tax, erroneous refund, wrongly availed ITC) and the alleged grounds (fraud, wilful misstatement, suppression of facts, or bona fide error). The notice will typically be in Form DRC-01.

2. Determine the Intent: The core of handling the notice is discerning if the tax authority has evidence of an intent to evade tax (fraud, etc.).

1. If it is a bona fide error (no intent to defraud), the penalties are lower, and you have greater relief options.

2. If it involves alleged fraud, suppression of facts, or wilful misstatement, the penalties are significantly higher. The officer must provide material evidence for these allegations in the notice.

3. Consult a Professional: Due to the complexities of the law and potentially high penalties, it is highly advisable to consult a qualified GST professional or legal advisor. They can help assess the notice's validity and draft an effective defence. 

Response Pathways

You generally have two main pathways:

• Option 1: Accept the Liability and Pay: You can pay the demanded tax, interest, and a reduced penalty (if applicable) to conclude the proceedings.

o Before SCN is issued (if you received an intimation in DRC-01A):

o Non-Fraud Cases: Pay the full tax and interest with zero penalty.

o Fraud Cases: Pay the full tax, interest, and a 15% penalty.

o Within 60 days of receiving the SCN (DRC-01):

o Non-Fraud Cases: Pay the full tax and interest with zero penalty.

o Fraud Cases: Pay the full tax, interest, and a 25% penalty.

• Option 2: Contest the Demand: If you disagree with the notice, you must file a formal reply.

o File a Reply: Submit your explanation and supporting documents in Form DRC-06 on the GST portal within the specified timeframe (usually 60 days).

o Gather Evidence: Collate all necessary documents such as invoices, bank statements, reconciliation reports, and relevant court judgments to substantiate your position.

o Personal Hearing: You can request a personal hearing in your reply to present your case directly to the adjudicating authority.

o Order and Appeal: After considering your representation, the officer will issue a final order (DRC-07). If you are unsatisfied with the order, you have the right to file an appeal with the First Appellate Authority within three months. 

Key Considerations

• Timelines are Crucial: Missing deadlines can lead to higher penalties or ex-parte orders.

• Documentation: Ensure all submissions are backed by robust documentation.

• Burden of Proof: The tax authorities have the burden of proof to establish fraud or wilful misstatement; mere assumption is not enough.

• Check Jurisdiction: Ensure the notice has a valid Document Identification Number (DIN) and that the officer has the proper jurisdiction to issue it under Section 74A. 

Blocked Credit under GST

Blocked Credit under GST

"Blocked credit" under the Goods and Services Tax (GST) refers to the Input Tax Credit (ITC) that a registered business is legally ineligible to claim on certain goods or services, as specified in Section 17(5) of the CGST Act, 2017. This provision overrides the general rule that allows businesses to claim ITC on purchases made in the course or furtherance of business. 

Purpose

The main objectives of blocking certain credits are to:

• Prevent misuse of ITC for personal consumption or non-business expenses.

• Avoid cascading effects selectively, primarily on items deemed to have an element of personal consumption (e.g., certain employee benefits, food).

• Ensure only genuine business inputs that directly relate to taxable outputs are eligible for tax benefits. 

Key Categories of Blocked Credits (Section 17(5) of the CGST Act)

Under Section 17(5) of the CGST Act, ITC is generally not available for several categories of goods and services, including: 

• Motor Vehicles and Conveyances: ITC is blocked for motor vehicles with a seating capacity of up to 13 persons, as well as vessels and aircraft, with specific exceptions. Exceptions apply if these are used for further supply, passenger transport, or training.

• Related Services: General insurance, servicing, repair, and maintenance for the blocked vehicles, vessels, or aircraft are also generally blocked, with the same exceptions.

• Personal Consumption Items: ITC is blocked on food, beverages, outdoor catering, beauty treatments, health services, and cosmetic/plastic surgery. An exception exists if these are used for making a taxable supply of the same category or are part of a composite/mixed supply.

• Club Memberships and Travel Benefits: Membership fees for clubs, health, and fitness centers are blocked, as are travel benefits like Leave Travel Concession for employees. An exception applies if providing these to employees is legally mandated.

• Works Contracts and Construction: ITC is blocked on works contract services for constructing immovable property (excluding plant and machinery). An exception is made for suppliers who further supply works contract services. ITC is also blocked on goods or services used by a registered person for constructing immovable property on their own account, again with the exception of plant and machinery.

• Other Blocked Items: This includes goods/services taxed under the Composition Scheme, those used for personal consumption, goods lost, stolen, destroyed, written off, or given as gifts/free samples, and tax paid due to fraud-related demand orders (Sections 74, 129, and 130). 

Compliance and Reporting

Businesses must ensure that blocked credits are not claimed in GST returns. The GSTR-2B statement available on the GST portal can help identify eligible and ineligible ITC. Any wrongly claimed blocked credit must be reversed and reported in Table 4(B) of GSTR-3B with applicable interest, as claiming ineligible ITC can lead to penalties. 

Conveyance and Transportation - Clause (a), (aa), and (ab)

ITC cannot be claimed on passenger transport vehicles like -

• Three-wheeler auto-rickshaws

• Four-wheeler motor cars

• Two-wheeler cycles or motorbikes

• Buses or Tempo travellers having 13 seats or less, including the driver

• Any other vehicle used on the road

However, an ITC claim is still available for purchasing passenger transport vehicles if the buyer is engaged in the following businesses -

• Passenger transportation service/ cab service/ bus rental service/ lease service

• Automobile retail shops, manufacturing establishments, and showrooms.

• Driving schools

Clause (a) of section 17(5)

Passenger transport vehicles having a seating capacity not exceeding 13, except when they are used for the following taxable supplies -

• Further supply of such motor vehicles.

• Transportation of passengers

• Imparting training for driving such vehicles

ITC claim is not available on GST paid for the purchase of vessels, ships, and aircraft. However, ITC can be claimed if the buyer is engaged in the following businesses -

• Reselling of ships, vessels, and aircraft

• Has training schools for flying aircraft and navigating vessels/ships.

• Plane service/ cruise service/ boat rental service/ passenger transportation service.

• Goods transportation service through trillers/trucks and tractors.

Clause (aa) of Section 17(5)

ITC also cannot be claimed for buying insurance or the repair cost of servicing the cabs, tempo travellers/minibuses, ships, vessels, or aircraft. ITC is allowed if the buyer is engaged in the following businesses -

• Exceptions under clause (a) and (aa)

• Manufacturers of conveyances listed above

• Insurance companies selling general insurance for the above-mentioned conveyances.

Clause (ab) of Section 17(5)

Services of general insurance, servicing, repair, and maintenance related to motor vehicles, aircraft, and vessels mentioned in clauses (a) or (aa) is allowed in the following cases:

1. When the motor vehicles, vessels, or aircraft are used for the purposes specified in clauses (a) or (aa).

2. When the services are received by a taxable person engaged in:

1. Manufacturing these motor vehicles, vessels, or aircraft, or

2. Supplying general insurance services for these motor vehicles, vessels, or aircraft insured by them.

Clause (b) - Vehicle Renting, Food, Catering

ITC cannot be claimed on the purchase of the following -

• Expenses on outdoor food, beverages, or catering.

• Expenses on cosmetic surgery, beauty treatment, plastic surgery, and health services.

• Renting or leasing vessels, aircraft, or motor vehicles is permitted.

• Obtaining life insurance and health insurance

• Incurring expenses for club memberships or health and fitness centers

• Expenses related to employee leave or home travel concession during vacations.

Exceptions under clause (b)

ITC can be claimed -

• On resale of the same goods or services

• Composite or mixed sale together with other goods.

• When it is mandatory to provide goods and services to employees for legal compliance

Clause (c) and (d) - Building Construction

If you're registered for GST, you can't get a tax credit for the GST you paid on building construction or job work expenses, whether it's for commercial or residential buildings, including materials.

Also, if you spend money fixing or renovating buildings, even if it's recorded as an asset, you can't claim a tax credit.

However, if you're a construction company, builder, or promoter selling these buildings after construction, you can still claim a tax credit on those expenses. And you can also get a tax credit for buying or building plants and machinery.

Clause (e) and (f) - Non-resident and Composition

Section 10 imposes a restriction on composition taxpayers, disallowing them from claiming Input Tax Credit (ITC) on GST paid for purchases, given their quarterly turnover tax payment. Additionally, Section 17(5) of the CGST Act specifies that ITC is not accessible for composition-taxable persons, regardless of whether they supply goods or services.

For non-resident taxable persons, advance tax deposits are required. They can seek ITC for Integrated GST (IGST) paid on imported goods but are not eligible to claim ITC for any other domestic purchases.

Clause (g) - Personal Use

ITC cannot be claimed on goods purchased and used for personal purposes. If the goods purchased are partly used for personal and partly for business use, then ITC is allowed on the value of goods/services used for business purposes.

Clause (h) - Free Sample and Lost

ITC cannot be claimed if the goods are lost, stolen, written off, damaged, or given away as free gifts.

Clause (i) - Fraudulent ITC Claims

Input Tax Credit (ITC) cannot be claimed for the following -

• Previous instances of non-payment or insufficient tax payment,

• Overpayment of tax refunds,

• Unlawful utilization or fraudulent acquisition of excessive ITC, or

• Wilful misstatements, suppression of facts, or confiscation and seizure of goods.

Deemed Exports

Deemed Exports

Under GST, a "deemed export" refers to a transaction where goods supplied do not physically leave India, but the supply is still treated as an export for tax purposes. These supplies are notified by the Central Government under Section 147 of the CGST/SGST Act, 2017. 

Central Tax Notification No. 48/2017 outlines the categories of supply that qualify as deemed exports under GST. These include the supply of goods against an Advance Authorisation (AA), Export Promotion Capital Goods (EPCG) authorisation, and supplies to Export Oriented Units (EOUs), Electronic Hardware Technology Park (EHTP) Units, Software Technology Park (STP) Units, or Bio-Technology Park (BTP) Units. Additionally, the supply of gold by a bank or Public Sector Undertaking against an Advance Authorisation is considered a deemed export. 

• Standard rate: For most deemed export supplies, the supplier charges and collects GST at the normal rate applicable to those goods, based on their Harmonized System of Nomenclature (HSN) code.

• Concessional rate for merchant exporters: In some specific cases, such as a supplier providing goods to a merchant exporter for final export, a concessional GST rate of 0.1% may be charged. This is a separate provision from deemed exports, though the terms are sometimes conflated. 

Deemed Exports under GST are supplies of goods, manufactured in India, that do not physically leave the country but are still treated as exports under specific government notifications. Unlike regular exports, they are not zero-rated at the time of supply, meaning GST is paid upfront and later claimed as a refund. The objective is to provide a level playing field for domestic manufacturers. 

Key characteristics and conditions

• Only for goods, not services: The deemed export status applies only to the supply of goods, not services.

• Goods must stay in India: For a supply to be considered a deemed export, the goods must not physically leave the Indian territory.

• Notification by the government: The transaction must be explicitly notified as a deemed export by the Central Government under Section 147 of the CGST Act.

• Payment in convertible foreign exchange or Indian Rupees: Payment for these supplies can be received in Indian Rupees or any freely convertible foreign exchange.

• Taxable at the standard rate: The supplies are subject to the applicable GST rate at the time of the transaction and cannot be made under a Bond or Letter of Undertaking (LUT).

• Refund is admissible: The GST paid on the supply is eligible for a refund, which can be claimed by either the supplier or the recipient, subject to certain conditions. 

Notified categories of deemed exports

As per Notification No. 48/2017–Central Tax, the following supplies are considered deemed exports: 

• Supply to Advance Authorization (AA) holders: Goods supplied by a registered person to a recipient holding an AA.

• Supply to Export Promotion Capital Goods (EPCG) holders: Capital goods supplied to a recipient holding an EPCG authorization.

• Supply to Export Oriented Units (EOUs), etc.: Supply of goods to an EOU, Electronic Hardware Technology Park (EHTP) Unit, Software Technology Park (STP) Unit, or Bio-Technology Park (BTP) Unit.

• Supply of gold: Supply of gold by a bank or Public Sector Undertaking against an AA. 

Key differences from regular exports

Unlike regular exports, deemed exports are not zero-rated supplies and cannot be made under a Bond or Letter of Undertaking (LUT). 

Feature Deemed Exports Regular Exports

Physical movement Goods do not leave India. Goods are taken out of India.

Tax status Not zero-rated; GST is paid on the supply. Zero-rated; no GST is charged.

LUT/Bond Cannot be supplied under a Bond or LUT. Can be supplied under a Bond or LUT without paying tax.

Refund A refund of the GST paid can be claimed by either the supplier or the recipient. A refund of the Input Tax Credit (ITC) can be claimed.

Refund procedure

The tax paid on deemed export supplies can be claimed as a refund by either the supplier or the recipient. The recipient of the deemed export supply is required to file the refund application on the GST portal using Form RFD-01. 

Special provision for EOUs

In some cases, such as supplies to Export Oriented Units (EOUs), a lower concessional GST rate of 0.1% may be applicable. The EOU must provide a prior intimation and an endorsement on the tax invoice to complete the process. 

Deemed Exports the Government may, on the recommendations of the Council, notify certain supplies of goods as deemed exports, where goods supplied do not leave India, and payment for such supplies is received either in Indian rupees or inconvertible foreign exchange, if such goods are manufactured in India.

Related provisions of the Statute Section or Rule Description 

Section 2(39) Definition of ‘Deemed exports’ 

Section 2(52) Definition of ‘Goods’ 

Section 2(56) Definition of ‘India’ 

Section 2(72) Definition of ‘Manufacture’ 

Introduction This section deals with notification of certain supplies of goods as deemed exports upon recommendation by the GST Council. 

Analysis The notified goods would be deemed to be exported, if such goods are manufactured in India although they do not leave India and payments are received in Indian rupees or convertible foreign exchange

This section authorizes the Government to notify transactions which will be declared to be deemed exports. It is clear that ‘deemed exports’ are NOT exports but placed in a class of its own to be eligible to benefits of NIL GST on procurement subject to conditions to be specified. 

Related provisions Section 2(39) of the CGST Act, 2017 defines the term ‘deemed exports. This would be relevant for extending refund benefit under section 54 of the CGST Act. 

Rule 89 of the CGST Rules is relevant for claiming refund in respect of deemed exports. This rule prescribes forms & procedures for claiming refund in case of supplies made to a special economic zone.

Second proviso to rule 89(1) states that in respect of in respect of supplies regarded as deemed exports, the application may be filed by, -

(a) the recipient of deemed export supplies; or 

(b) the supplier of deemed export supplies in cases where the recipient does not avail of input tax credit on such supplies and furnishes an undertaking to the effect that the supplier may claim the refund.

Documents required for Refund in case of Deemed Export 

1. Acknowledgment by the jurisdictional officer of the Advance Authorisation holder or Export Promotion Capital Goods Authorisation holder, as the case may be, that the said deemed export supplies have been received by the said Advance Authorisation or Export Promotion Capital Goods Authorisation holder, or a copy of the tax invoice under which such supplies have been made by the supplier, duly signed by the recipient Export Oriented Unit that said deemed export supplies have been received by it. 

2. An undertaking by the recipient of deemed export supplies, that no input tax credit on such supplies has been availed of by him. 

3. An undertaking by the recipient of deemed export supplies that he shall not claim the refund in respect of such supplies and the supplier may claim the refund.

Reporting in Annual Return Deemed export transactions is to be reported in Table-4E of GSTR-9.

Q1. Can an exporter get exemption from the payment of GST on the export product? 

An exporter could get exemption from the payment of GST on the final product and claim refund of GST paid on inputs. 

Q2. What are the GST refund options available to the exporters? 

An exporter would be eligible to claim refund under one of the following two options, namely – 

(a) He may export under bond, without payment of IGST and claim refund of unutilized input tax credit or 

(b) He may export on payment of IGST and claim refund of IGST paid on goods and services exported. The SEZ developer or SEZ unit receiving zero rated supply can also claim refund of IGST paid by the firm making supply to SEZ. 

Q3. How are exports treated under GST? 

All exports under GST law are deemed as inter-State supplies. Exports of goods and services are treated as zero rated supplies. The exporter has the option either to export under bond/Letter of Undertaking without payment of tax and claim refund of ITC or pay IGST by utilizing ITC or in cash at the time of export and claim refund of IGST paid.

E waybill - Beware

E waybill - Beware

Consequences of Incorrect E-Way Bill

While the paramount reason to generate e-way bills correctly for a business entity is to avoid paying e-way bill penalties, there are many other reasons why having a streamlined e-way bill system in place becomes essential. Here are the significant consequences of incorrect e-way bill generation:

1. Confiscation of Goods and Vehicle

An e-way bill is a mandatory document that a transporter must carry while the movement of goods happens across the country, whether interstate or intrastate. The enforcement authorised officers can stop any vehicle for e-way bill document verification at any check post. And, if they get any tax evasion information, they can even carry on the vehicle’s physical verification.

In case the transporter is found sans e-way bill during travel, the inspection officer has the right to confiscate or detain the goods along with the vehicle.

2. Unnecessary Delays

There is a legal validity period for an e-way bill after the vehicle starts the journey. If the journey incurs delays, one must pay a penalty for the wrong e-way bill due to the bill expiry.

A mistake in the e-way bill is bound to cause these delays and slow the process.

3. Loss of Input Tax Credit (ITC)

If e-way bill compliance is not managed correctly, there may be a risk of losing eligibility for claiming Input Tax Credit. This can lead to increased costs for the business, impacting profitability.

4. Penalties and Fines

One of the immediate consequences of e-way bill errors is the imposition of e-way bill penalties and fines by tax authorities. The amount of the GST e-way bill penalty can vary based on the nature and severity of the e-way bill non-compliance.

Year Percentage of Error Descriptions

2018 30% Errors in the initial period of e-way bill rollout

2019 25% Multiple reports stated 1 in 4 e-way bills had compliance issues

2020 20% Errors improve as the system stabilized

2021 18% 1 in 5 e-way bills still contain errors

2022 15% Gradual improvement with time

2023 12% Projected improvement with enhanced digitisation

Common Errors in E-Way Bill

Several common errors can occur during the generation and management of e-way bill. Businesses need to be aware of these errors to avoid potential consequences. So, the question is – how to avoid an e-way bill penalty? Here are some common e-way bill errors to avoid:

1. Incorrect Invoice Details

• A mismatch between the details on the e-way bill and the actual invoice.

• Incorrect invoice number, date, or value.

2. Mismatch in Goods Description

• There are discrepancies between the description of goods on the e-way bill and the actual goods being transported.

• Incomplete or inaccurate information about the goods.

3. Incorrect Vehicle Details

• Errors in providing the vehicle number, mode of transport, or transporter details.

• Failure to update vehicle details in case of a change.

4. Invalid GSTIN

Providing a correct Goods and Services Tax Identification Number (GSTIN) for the supplier, recipient, or transporter is essential information for e-way bill compliance.

5. Mismatch in the HSN Code

Incorrect Harmonized System of Nomenclature (HSN) code for goods transported causes e-way bill penalties.

6. Inconsistent Unit of Measurement

When there are inconsistencies in the unit of measurement used for quantity, weight, or volume on the e-way bill, causing penalties.

7. Late Generation of E-Way Bill

Failure to generate the e-way bill within the prescribed timeframe leads to delays and potential penalties.

8. Multiple E-Way Bills for the Same Shipment

If one generates multiple e-way bills for the same consignment, it causes confusion and potential legal issues.

9. Failure to Update E-Way Bill

Only update the e-way bill with relevant information if there are changes during transit, such as a change in the mode of transport or vehicle.

10. Non-Compliance with Distance Rules

Not adhering to the distance rules for e-way bill generation, especially for over-dimensional cargo. You hence need to calculate e-way bill validity period carefully.

How to Prevent Paying Penalty for E Waybill?

There is always a solution for any adverse situation, and an E-way bill is no exception. You need to adopt these precautions while filling Part B of the E-way Bill, which we have mentioned below, and you will be saved from the unnecessary burden of GST penalty for the e-way bill mistake.

5 Precautions that You Must Follow to Bar the Penalties

1. Never Skip Your E-Way Bill Generation

E-way bills are compulsory to be created by either the supplier or transporter of goods. They will face heavy penalties and fines for e-way bill errors if none of them generates it. Quickly generate e-way bills in compliance with regulations via various, e-way bill software that ensures seamless and penalty-free transactions.

2. Real-time Updates for Unforeseen Circumstances

If, within the valid time period mentioned in the Eway bill, the goods do not get transported because of unforeseen circumstances, then the concerned person can update the transportation details by generating a new Eway bill. Do real-time and hassle-free transportation updates of Part-B of e-way bill through e-way bill software, adapting to unforeseen circumstances and avoiding GST penalties for e-way bill mistakes.

3. Efficient Management of Multiple Vehicles Invoicing

If multiple vehicles are involved in goods transportation, then before the first consignment gets completed, the supplier must issue the invoice. Plus, there must be an invoice copy and delivery challans copies for further consignments. An original invoice will only be forwarded along with the last consignment.

Use software to streamline multi-vehicle invoicing and ensure each consignment meets e-way bill compliance.

Tip- If you change the mode of conveyance between transportation, you do not need to generate several e-way bills for each mode. Simply update the details on the existing e-way bill, and the process is complete. You can easily do it on E-Way Bill Software. No need for multiple e-way bills; simply update the information on a single e-way bill online and stay penalty-free. 

4. Consolidation of Multiple E-Way Bills

You must generate separate e-way bills for multiple consignments. Each invoice requires its own individual e-way bill for compliance. However, if all consignments are going in one vehicle, then after generating multiple e-way bills, you can consolidate those into one final e-way bill.  

Effortlessly consolidate multiple e-way bills into one final bill using our e-way bill software, simplifying the process for consignments in a single vehicle.

5. Document Verification and Validity Check

Verify that all required e-way bill documents are accurate and valid before transportation. Any errors can void the transaction and make you liable to pay a GST e-way bill penalty.

Mitigate risks of void transactions by utilising e-way bill software’s document management and validation tools, ensuring all necessary documents are accurate and valid.

Inclusions of Transaction Value

Inclusions of Transaction Value

The following items will be included in transaction value for finding out taxable value, if the items are not included in transaction value or invoice price separately charged.

(1) Packing charges

The expenses associated with standard packing will be borne, as it is typically linked to or pertains to the supply. Packing provided by the recipient must be accounted for, similar to the costs of any other materials supplied. 

Occasionally, items are packaged in robust and returnable containers, such as cooking gas in cylinders, cold beverages in bottles, etc. It is understood that the gas cylinder or bottle of cold drink is sent back to the manufacturer for refilling. 'Returnable' signifies that it should generally be returnable according to the agreement or understanding established between the buyer and seller. 

The mere physical ability to return is insufficient. Manufacturers frequently require a security deposit from the buyer to guarantee the return of the container. However, these containers are not sold to the buyer. The deposit is forfeited if the container is not returned. 

The cost associated with such durable and returnable packing will not be included. The supply of such containers may be in 'relation' to the supply. Nevertheless, this relationship is only remote and indirect. There is no actual supply of the container. 

It constitutes a transaction of bailment. There is no direct 'connection' between the supply of durable and returnable containers and the sale. Therefore, in certain instances, goods are packaged in returnable packing, such as gas cylinders, drums, etc. In these cases, tax is only applicable on the consideration received for the supply. Consequently, it is unnecessary to include the amortized cost of durable and returnable packing.

(2) Taxes Other than GST

Any taxes, duties, fees, and charges imposed under any legislation other than the GST Act are to be included in the value if they are billed separately. However, CGST, SGST, IGST, and UTGST are excluded. 

Therefore, SCST and CGST will only be applicable on the net value. The term 'Value' for GST purposes will not encompass ISGT, CGST, SGST, and GST Compensation Cess. Nevertheless, other taxes (such as entertainment tax or any other cess) will be included if they are separately charged in the invoice.

(3) Amount paid by recipient on behalf of supplier

Any sum that the supplier is obligated to pay concerning such supply, which has been incurred by the recipient of the supply and is not included in the price actually paid or payable for the goods or services, or both, is included in the value.

(4) Incidental expenses

Incidental costs, including commissions and packing fees, imposed by the supplier on the recipient of a supply, encompass any charges related to actions taken by the supplier concerning the provision of goods and/or services prior to or at the time of delivery. Expenses such as weighment, factory loading, inspection, and testing conducted before the supply will be included in the 'value'. Additionally, design charges incurred prior to the supply will also be considered.

(5) Interest, late fee or penalty for delayed payment.

The interest, late fee, or penalty associated with the delayed payment of any consideration for any supply is included in the value.

(6) Outward freight, packing and other charges in tax invoice

For contracts based on the FOR basis, the supplier is responsible for arranging transportation. In this scenario, he is liable to pay GST under the reverse charge mechanism on the outward freight. Subsequently, he includes the outward freight in the tax invoice. In this instance, the outward freight charged is considered part of the total value of the goods, and GST is applicable on the value that encompasses the outward freight. Likewise, packing charges, weighment fees, and other associated charges are also included in the value for the purpose of GST levy. The GST rate is the same as that applicable to the goods, as this constitutes a composite supply.

(7) Subsidies directly linked in supply

Subsidies that are directly associated with the price, excluding those provided by the Central and State Governments, are to be included in the 'Value' for the purpose of GST charges. Explanation: The total amount of subsidy must be incorporated into the value of the supply made by the supplier who receives the subsidy.

(8) Installation charges

If the supplier assumes responsibility for the installation and erection of machinery or a plant at the recipient's site and charges for this service, the amount will be included in the overall value. If the installation fees are billed separately, they will be added to the transaction value.

(9) Design and Engineering charges

Design and Engineering Charges are crucial for the manufacturing process and therefore must be incorporated into the overall value.

(10) Compulsory after Sales Service/service in warranty period is included

The terms 'servicing' and 'warranty' have been explicitly incorporated into the definition of payments that are part of the 'transaction value'. Manufacturers frequently offer complimentary after-sale services throughout the warranty period. Although these are referred to as 'free services', the expenses associated with such services are already factored into the product's price. The assurance of after-sale service provision undoubtedly enhances the product's marketability, as it is related to the sale, and its cost is included.

Exclusion from Transaction Value

The subsequent items will be omitted from the transaction value when determining the taxable value of the supply. –

(1) Discount or incentive given after supply

The value of the supply shall not encompass any discount that is provided: 

(a) Prior to or at the moment of the supply, provided that such discount has been properly documented in the invoice issued concerning that supply; and 

(b) Following the completion of the supply, on the condition that 

(i) such discount is confirmed in accordance with an agreement made at or before the time of the supply and is specifically associated with the relevant invoices; and 

(ii) the input tax credit attributable to the discount has been reversed by the recipient of the supply. 

Therefore, a discount after the supply is allowable as a deduction only if it was known prior to or at the time of the supply. 

(2) When value is inclusive of GST

Legally, GST must be displayed separately on the tax invoice. 

However, there are provisions for cases where GST is not separately indicated on the tax invoice. If the value of supply includes IGST, CGST, SGST, or UTGST, the tax payable will be determined through back calculations as follows — 

Tax amount = [Value inclusive of tax + Tax rate in %] / 100 + sum of applicable tax rates in % It is important to note that this provision only applies to the value of supply that includes GST. 

The regulation does not state that the value is considered to be inclusive of GST.